Speaker and Workshop Coordinator Intern

The person in the position of Junior Marketing Coordinator is responsible for the following tasks during the various CraftHub events.

About:

CraftHub is a spinoff and reimagination of the Tech Budapest conferences founded by Prezi & IBM Budapest
Labs (formerly Ustream). Our mission is making knowledge available and helping tech crafters to continuously
improve their skills. Today, this organization is a multifaceted IT event management company with a diverse
portfolio of conferences / hackathons / developer competitions / workshops, both online and offline.

Our goal is to deliver the best online & offline events in this industry!

Responsibilities:

• Speaker coordination (coordinating 60-80+ conference speakers parallelly)

  • Be the main point of contact for conference and workshop speakers

  • Prepare documentation and speaker roadmaps

  • Collect assets (contracts, documents, personal and talk details, etc…) from speakers

  • Inform speakers about conference details

  • Share discount codes, advertisement material, and guides with speakers

  • Organize the flights for our speakers (discuss details, collect data, book tickets, etc…)

  • Be the main point of contact for our partner hotels

  • Organize accommodation for our speakers (discuss details, collect data, book rooms, etc…)

  • Organize airport transfer for our speakers Help our finance team in the management of the payment of speakers

  • Collaborate with our IT technicians to ensure each talk’s technical requirements are fulfilled

  • Manage speaker gifts and activities (sightseeing, dinner, etc…)

  • Create and send out the speaker feedback form

  • Speaker process improvement continuously

• Workshop coordination:

  • Discuss workshop details with speakers

  • Find a venue for workshops

  • Manage catering for workshops

  • Inform attendees about workshop details

  • Be the main point of contact for workshop attendees

  • Work on the organization of meetups (if necessary)

• Execute administrative tasks related to speaker and workshop coordination

• Constantly develop and renew processes related to speaker and workshop coordination

• Keep tracking your time spent on the assignment weekly

• Participate in the weekly team calls and status meetings