Want to work behind the scenes of some of the most exciting tech conferences in the region?
We’re looking for a Speaker & Workshop Coordinator (Student Position) to join our team and help create unforgettable conference experiences.
About Us
CraftHub is Hungary’s leading IT event organizer. We create conferences, meetups, and technology events for thousands of developers, engineers, and tech leaders, both in Hungary and internationally.
Tasks that you will take on:
Responsibilities:
Speaker coordination (coordinating 60-80+ conference speakers parallelly)
- Be the main point of contact for conference and workshop speakers
- Prepare documentation and speaker roadmaps
- Collect assets (contracts, documents, personal and talk details, etc…) from speakers
- Inform speakers about conference details
- Share discount codes, advertisement material, and guides with speakers
- Organize the flights for our speakers (discuss details, collect data, book tickets, etc…)
- Be the main point of contact for our partner hotels
- Organize accommodation for our speakers (discuss details, collect data, book rooms, etc…)
- Organize airport transfer for our speakers
- Help our finance team in the management of the payment of speakers
- Collaborate with our IT technicians to ensure each talk’s technical requirements are fulfilled
- Manage speaker gifts and activities (sightseeing, dinner, etc…)
- Create and send out the speaker feedback form
- Speaker process improvement continuously
Workshop coordination:
- Discuss workshop details with speakers
- Find a venue for workshops
- Manage catering for workshops
- Inform attendees about workshop details
- Be the main point of contact for workshop attendees
- Work on the organization of meetups (if necessary)
- Execute administrative tasks related to speaker and workshop coordination
- Constantly develop and renew processes related to speaker and workshop coordination
- Keep tracking your time spent on the assignment weekly
Participate in the weekly team calls and status meetings
Our Expectations:
- Ongoing student status
- Ability to work at least 30 hours a week
- Native Hungarian speaker with advanced active English (certified exam is not required)
- Proactive approach, can-do mindset and problem-solving attitude
- Student organizational experience is an advantage but not a condition
What we offer:
- Competitive salary
- Super office / remote work option
- Dynamically developing young team with ambitious members
- Opportunity for personal development in task management, communication, process development
- Possibilities for further personal improvement (trainings etc.)
- Comprehensive insights into domestic and regional tech industry through events and network
Interested in joining our team? We’d love to hear from you!
Please send your application to [email protected] and don’t forget to attach your CV.